Administrative Associate


The Charlemagne Institute is seeking an experienced administrative assistant who is eager to support the work of promoting the values and traditions of Western Civilization. The Administrative Associate will work closely with the Director of Operations to support the administrative needs of all departments. The individual will be responsible for the everyday financial duties of the organization as well as showing hospitality to our board members and guests.


  • Administer basic financial duties: entry of bills, preparation of checks, deposits, account monitoring, and monthly reconciliation
  • Provide basic IT assistance: troubleshoot minor IT issues (e.g. nonfunctional printers, docking station issues), enter and track help desk tickets, and inventory IT equipment
  • Answer phones, receive guests, and respond to emails in general email account
  • Practice hospitality in event planning for board meetings, seminars, and other office gatherings
  • Coordinate travel arrangements for staff and event speakers
  • Proofread and format organizational documents, as needed
  • Other duties as assigned by management


  • 3 years minimum professional experience in business, administration, or a related field
  • 1 year of finance or accounting experience, strongly preferred
  • Proficiency with using Microsoft Office applications (Word, Outlook, Excel) and Adobe Acrobat
  • Superior attention to detail
  • Ability to multi-task and proactively serve the needs of multiple departments
  • Ability to communicate effectively and winsomely, in both oral and written forms

Job Requirements

  • Commitment to the values and ideas of the Western intellectual tradition
  • Able to work at The Charlemagne Institute's main office in Bloomington, MN
  • Maintain a strong interpersonal ethic and high level of integrity
  • Contribute to an environment of trust and mutual respect
  • Teachable and proactive in intellectual and professional development
  • Willing to travel occasionally and holds a valid state driver’s license

For consideration, please submit your cover letter and resume to Eric Teachout at jobs@thecharlemagne.org. Applications are being accepted on a rolling basis.

Application Close Date:   extended to September 10, 2019, or until position filled

Expected Start Date:    As soon as possible

Salary:    Competitive and commensurate with experience

Benefits:    403(b) retirement with matching contributions; health, life, and disability insurance; generous leave

Job Type:   Full-time, non-exempt